The IT Procurement Mistake That Slows Down Every Practice Group

Every law firm wants to empower attorneys with the tools they need to do their best work. However, when technology procurement happens in silos, by department, location, or individual preference,  it creates inefficiencies that affect the entire firm.

This kind of fragmented approach to IT purchasing is more common than most leaders realize. And it’s one of the biggest reasons practice groups experience delays, frustration, and productivity loss, especially when hybrid work, security standards, and client expectations are involved.

When Procurement Becomes a Bottleneck

In many firms, there’s no firmwide structure for equipment acquisition. Departments or offices manage their own tech needs independently, resulting in inconsistent systems, uneven lease terms, and no shared roadmap for refreshes or support.

This leads to a few recurring issues:

• Attorneys using outdated or incompatible devices

• IT teams struggling to support multiple systems with limited visibility

• Procurement overwhelmed by juggling vendors and disconnected schedules

• Budgeting that’s reactive rather than strategic

• Practice groups losing time during upgrades or onboarding

Each of these problems creates a drag on performance, not just for attorneys, but for the business side of the firm that’s trying to keep things running smoothly.

The Cost of Going It Alone

Even when departments have the best intentions, independent purchasing introduces risk. Without a standardized approach to leasing or asset tracking, firms are more likely to face duplicate contracts, end-of-term surprises, and misaligned payment schedules.

This hurts budgeting accuracy and makes it difficult to plan for larger firmwide initiatives, like hybrid expansions or security upgrades. Worse, it often forces IT and operations teams into a reactive mode, solving problems as they emerge instead of building toward long-term goals.

Centralized Leasing Helps Practice Groups Work Smarter

A firmwide leasing strategy helps eliminate these slowdowns. By standardizing how equipment is acquired, tracked, and refreshed, firms gain more control over their infrastructure and reduce the internal lift required to manage it.

This kind of structure leads to:

• Faster onboarding for new attorneys

• Fewer performance complaints related to technology

• Predictable budgeting tied to consistent lease terms

• Simplified vendor coordination and support

Instead of scrambling to keep up, IT and procurement teams can focus on helping the firm grow, adapt, and innovate.

How CoreTech Can Help

CoreTech works with law firms to centralize and simplify IT leasing. We help you build a structured procurement approach that reduces internal friction and gives every practice group the tools they need without slowing down your operations.

Contact CoreTech Leasing at info@coretechleasing.com to improve how your firm acquires and manages technology.